Website imschoolsphila Independence Mission Schools

Reimagining Catholic Education

About IMS: Independence Mission Schools (IMS) educate students of all faiths living throughout Philadelphia. Our inspiring new network of 14 schools blends the best of Catholic education with innovative teaching strategies designed to meet the unique learning needs of all students.

Since our inception in 2012, our enrollment has grown over 20%, our students are outperforming 80% of their neighboring public and charter schools in Reading, and we have received increasing recognition as a network that successfully integrates faith, character, and academics to create warm, energizing schools that are sustainable for students, staff, and community. Ultimately, IMS recognizes  that our students are on track to make their own choices in pursuit of college and career opportunities because they are on grade level academically and enrolled in a high-quality high school.

Perks of IMS: Full-Time staff at IMS enjoy ongoing development through coaching, mentorship, and professional development and a benefits package that matches 403b contributions, provides low-cost healthcare, and guarantees paid sick time and personal time. Learn more here.


Independence Mission Schools provide sustainable, affordable, high-quality Catholic education to children of all faiths in underserved urban neighborhoods, through a new model of governance, funding, and accountability for the member schools. The Central Operations Managers provides high-level administrative support to IMS leaders within a start-up educational culture.

This position is to support the general operations, internal communications and office management for the IMS central management team and staff.

Key Functions – time and all locations (approximate)

40% cross-team operational support: This position will have the opportunity to learn and engage across multiple functional teams. It will provide general logistical and operational support to the Academic, Human Resources, Finance, and Technology teams, among others.  These responsibilities include, but are not limited to:
*Planning, coordinating and managing all professional development trainings for IMS teachers and staff, including but not limited to identifying a physical location for the trainings, assessing tech needs, delivering needed supplies, planning for catering, managing invitations and creating related agendas or one-pagers These trainings occur at least five times a year and include an annual leadership retreat
*Planning new teacher and new leader orientation, in coordination with HR and the Academic team.
*Leading the creation of the annual calendar of events for the network.
*Onboarding new central office team members, ensuring each new team member has the tools and access needed to start their job successfully.
*Planning and leading quarterly central office staff meetings.
*Designing and analyzing semi-annual central office satisfaction survey. Use the results to make recommendations to the executive team on actions to improve satisfaction.
*Providing support to the Development team and Academic team in scholarship management reporting, as needed.
*Planning and serving as coordinator for annual Christmas party, end of year celebration and awards ceremony.
*Other special projects as assigned

20% Internal Communications: This position plays a critical role in communicating essential information to the Executive Team, central office staff and school leaders. Responsibilities include but are not limited to:
*Planning and facilitating executive team meetings, including draft, edit, and prepare necessary documents or follow up notes for executive team members’ meetings and general correspondence.
*Drafting, editing, reviewing, and organizing documents for Principals and Assistant Principals through a weekly newsletter.
*Maintaining employee contact lists, contact groups and IMS Board Lists and the IMS org chart.
*Serving as liaison between the Academic team and the communications committee/consultant for the creation of the IMS newsletter.

20% management of executive leadership calendar: This position will be a key strategic support to the executive leadership team’s calendar, ensuring alignment between the CEO’s and related team member’s priorities and how they are spending their time. These responsibilities include, but are not limited to:
*Scheduling internal and external meetings for the CEO, in alignment with his priorities and other parameters
*Organizing, coordinating, and ensuring preparation materials for CEO’s internal and external meetings, including coordinating and editing board notes.
*Coordinating conference calls and regular team meetings for executive leadership team members

10% front desk reception and management: This position is the initial “voice” of IMS to any/all outside callers and visitors and therefore it is critical that this position is excited about engaging with, and providing exceptional customer service and reception to all stakeholders. These responsibilities include, but are not limited to:
*Answering IMS main line phone calls, requests, and directing appropriately
*Greeting visitors – donors, parents, teachers, principals, vendors, etc.
*Maintaining a welcoming, clean, and orderly office environment
*Office supply ordering and management
*General filing and central office file and server organization

10% other duties:
*Supporting the Executive Team with tasks relating to HR, Technology, Finance, Communications and Academics, as needed
*Serving as the liaison between the Archdiocese and other high schools, to communicate scholarship opportunities to school leaders, as appropriate.

Job requirements:

*Associates Degree or Bachelor’s Degree preferred
*Exceptional attention to detail and organizational skills
*Customer service orientation
*Ability to handle multiple projects professionally and prioritize accordingly
*Computer skills across all Microsoft suite products
*Technological know-how to include learning new systems
*Demonstrated ability to exercise independent judgment and work independently
with a high degree of accuracy
*Executive presence and decorum
*Ability to maintain confidentiality and provide a high level of ethical behavior
*Experience in high-level administrative duties preferred
*Ability to attend occasional meetings on evenings and weekends
*Must have car and valid driver’s license
This position reports directly to the Chief of Schools and is located at our central office main location at St. Malachy’s school.

Physical Demands:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets, unload supplies and bend or stand as necessary. Successful candidates must be able to clear all background checks as listed on Careers Page.

Work Schedule

Full Time, 12-month position.

FLSA: Exempt

Equal Opportunity Employer: IMS is proud to be an equal opportunity employer and celebrates staff diversity. We strive to be and build a diverse team that is representative of our students and the communities in which we serve. If you identify as an individual of color, we highly encourage you to apply!

APPLY: Interested candidates should submit an application through our hiring portal: .  Candidates must submit all requested materials within the hiring portal in order to be selected for interviews.

Want to learn more about IMS and our school locations? Please visit:

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