Assistant Director, Finance & Operations, Institute for Advanced Jesuit Studies at Boston College

Website Institute for Advanced Jesuit Studies at Boston College

Job Description

The Assistant Director, Finance and Operations for the Institute for Advanced Jesuit Studies acts as the primary department liaison with internal and external constituencies and facilitates the delivery of the various programs of the Institute. Utilizing PeopleSoft, Big Commerce, and other software, s/he is responsible for implementing the fiscal activities for the organization, including budget tracking and reporting, accounting and financial reporting, accounts payable, procurement, internal and external vendor relations, HR interactions, and time submittal.  S/he is responsible for much of the operational work supporting the Institute, such as office management, order fulfillment, supply maintenance, space request, and event support.

Reporting to the Associate Director of the Institute, the Assistant Director receives guidance and support from the Associate Director, utilizing templates and procedures created by the Associate Director in order to better facilitate the operations of the Institute. For example, the Assistant Director contributes to Jesuit Sources by monitoring publication inventory, order management systems, and all order fulfillment processes—including online, phone, walk-in, and international sales. The Assistant Director will supervise the work of five Institute graduate students and four to five undergraduate work study students.

The Assistant Director coordinates the administrative needs of Institute Fellows. Other responsibilities include assisting in the preparation of budgets for each department, along with preparing for monthly reviews of the budgets for each department; executing efficient processes for payments of bills; inputting financials, budgets transfers, processing journal entries, reconciling bank accounts and processing of revenue, donations, etc. providing support in the areas of fiscal planning and analysis, review of operational processes, analysis and reconciliation of sales and other fiscal transactions; and coordinating communications and calendars/schedules.

Occasional evening and weekend work may be involved for event support or to meet responsibilities of the position.

Requirements

Bachelor’s degree required
Minimum of 3 years of experience in finance and/or operations, with supervisory experience and a preference for those who have managed an office or operation.
Experience in publishing, libraries, HR, sales, customer service, and with the Catholic Church/Society of Jesus, is a major benefit.
Experience with ERP systems/financial applications, preferably PeopleSoft Financials and HR

To apply for this job please visit bc.csod.com.