Project Manager

Website Saint Xavier University

As Project Manager this position manages key projects and; activities within the Office of University Advancement. Project management responsibilities include coordination and completion of projects on time within budget and within scope. Sets deadlines, assign responsibilities and monitor and summarize progress of each project as well as prepares reports for University leadership and Board.


Essential Duties & Responsibilities

Coordinate internal and external resources for the timely execution of projects across University Advancement.
Assist in the definition of project scope and objectives, involving all stakeholders and ensuring technical feasibility.
Develop a detailed project plan to monitor and track progress; measure project performance specifically to analyze the successful completion of short and long-term goals.
Communicates written and verbally with a wide range of donors, departments, employees, vendors, board members and volunteers; and serves as a liaison on behalf of the university to foster strong donor and working relationships.
Administers and tracks expenses; identifies variances and reports them to the department leadership; masters university administrative systems; has a complete understanding of the department and company financial policies; creates purchase orders and check requests; and processes invoices for payment against purchase order or general expense reimbursement.
Responds to unanticipated complex issues and manages critical and confidential information.
Master optimal utilization of Raiser’s Edge resources to perform job functions efficiently.
Provides logistical support for University events and initiatives including, We Are SXU Day (annual day of giving), SXU Golf Classic, and annual New Student Induction and Commencement activities.
Performs office management tasks: ordering and organizing office supplies; logistical coordination for office initiatives and events, including mailings; assist with building management requests; maintains copiers and other office equipment, provide backup phone and staffing coverage; serve as a point person for administrative and operational needs of the relevant office location.
Provides essential support functions including calendar management support for the department leadership; facilitates and schedules meetings; books meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary.
Manages telephone operations; answers, screens, and directs telephone calls.
Continuously improve skills and knowledge, including participation in appropriate professional organizations and professional development opportunities.
Maintain a positive attitude and strong work ethic.
Perform other job related duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations will be made to enable individuals with disabilities who are otherwise qualified to perform the essential functions.


Bachelor’s degree.
5 or more years of experience.
Demonstrated ability to build and maintain positive relationships, take initiative, and manage multiple relationships and deadlines efficiently and effectively.
Ability to organize and think independently with orientation to deadline and detail.
Excellent client-facing and internal communication skills.
Excellent written and verbal communication skills.
Experience with Raiser’s Edge database management preferred.
Strong knowledge in Microsoft Office.
Excellent skills with Microsoft Office programs, MS Office- Word, Excel, PowerPoint, Outlook.
Additional Expectations

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.

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